This isn't a time tracker. It's the margin shield your tracker is missing. Your team logs the hours. RetainerAlert watches the caps, forecasts the overruns, and alerts you before a single hour goes unpaid.
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Imagine your client's 30-hour retainer is a big pitcher of water. You use that water to fill three small cups (SEO, Web, and Video). To get alerts in your time tracker, you split the 30 hours manually across three projects: 10 each for SEO, Web, and Video. Smart enough. But now every cup has its own alarm. The moment Web logs an extra hour, it screams “STOP!” at you, even if SEO and Video haven't touched their allocation and the pitcher is still more than half full. You're left doing the math yourself just to see if you're actually out of water.
It doesn't care about the cups. It puts the alarm on the Pitcher. It only alerts you when the pitcher is actually running dry.
Generic tools treat projects as isolated buckets. They can’t “sum them up” automatically, leaving you without a unified view of your actual contract health when multiple projects share one retainer.
Most trackers hide basic budget alerts behind expensive per-user plans. RetainerAlert replaces that “scale penalty” with a flat-fee oversight layer.
Not every hour is a retainer hour. Most systems are all-or-nothing, triggering noisy alerts for tasks that shouldn’t count toward your cap.
Dedicated logic built to turn raw time logs into actionable profit protection. No new habits or migrations required, adding proactive clarity to the data you already have.
Checking 30 clients shouldn’t mean opening 30 projects one by one. See every account in one color coded view. The automated traffic light logic instantly flags who is safe and who is at risk, providing total portfolio oversight in seconds.
Unused hours don’t just vanish at the end of the month. The system automatically carries over remaining balances to the next billing cycle. Keep client promises without manual spreadsheets or tracking carryover hours in your head.
Keep your current tracker and team workflow exactly as they are. This non-disruptive layer syncs in seconds without migrations or manual mapping. Get instant, specialized oversight for the tools you already use with a setup that takes less than a minute.
Start your week with total clarity without opening a single dashboard. Every Monday, get a summarized Slack or email report grouping your clients by health status so you can focus your team where it matters most.
Tracking the past isn’t enough. The system calculates current burn rates to forecast month end totals. Amber alerts trigger when a client is projected to hit 100%, giving you weeks to pivot before an overrun happens.
Eliminate the noise of internal tasks or one off work. Toggle exactly which projects from your tracker pour into a retainer cap and which stay out, ensuring the data is always 100% accurate.
No setup calls. No onboarding docs. Just connect, configure, and start watching your retainers in minutes.
One click to connect. RetainerAlert only reads your time entries. It will never modify, create, or delete anything in your tracker.
Choose your time tracker
Your clients sync automatically from your tracker. Pick a client, set their monthly hours, and toggle which projects count. Two minutes per client, done once.
RetainerAlert syncs daily, tracks the burn, and alerts you at 70%, 90%, and 100% via email or Slack. Every Monday, your full retainer digest arrives. You're covered.
Connect Toggl Track or Harvest in seconds. RetainerAlert reads your time entries directly, no exports, no copy-pasting, no extra steps.
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Simple, transparent pricing that grows with your business. No hidden fees.
Perfect for solo freelancers getting started.
Everything in Pro, forever. Pay once, use forever.
For agencies that need full visibility across all their clients.
See exactly where each client stands before it becomes a conversation you don't want to have.
Everything you need to know before getting started with Retainer Alert.